Frequently Asked Questions - Pre-employment screening at the EIB
The EIB conducts pre-employment background checks on external candidates applying to positions at the EIB. The screenings will normally be conducted by a third-party service provider.
Who is concerned?
Pre-employment screening may be carried out on candidates for positions at the EIB filled through external recruitment.
The pre-employment screening procedure consists of two elements.
i) A self-declaration form completed by the candidate; and
ii) Pre-employment screening carried out normally by an external provider.
Pre-employment screening will be launched by the Bank generally after interview stage of the selection process.
Failure to consent to pre-employment screening will end the recruitment process for that candidate.
The self-declaration should be completed by the candidate and returned to the relevant recruiter.
If the self-declaration is in order, candidates selected for a post will receive a contract from the EIB which will be subject to the successful completion of pre-employment screening by the external provider (a conditional clause). Candidates are advised to not resign from their current employer before they have received the conditional employment contract.
If a candidate replies “yes” to any questions on the self-declaration form, then the Bank will contact the candidate and candidates are advised to take no action with regards to their current employment.
What will be screened?
Pre-employment screening will include verification checks in relation to educational, professional, and criminal background.
Candidates will receive an e-mail from the pre-employment screening provider asking them to connect to the pre-employment screening provider’s web-page to begin the pre-employment screening procedure.
The external service provider will ask candidates to sign a consent form after which they will be asked to provide information on their background through a web-based questionnaire.
The external service provider will communicate the results of the screening directly to the EIB.
What about data protection?
The external service providers operate worldwide, and candidates’ personal data could therefore be transferred to and possibly stored in countries outside the European Economic Area (EEA). The service providers will ensure that personal information receives at least the same level of protection as within the EEA. This includes ensuring that it is kept secure, only used and released in accordance with instructions received from the EIB and for the purposes indicated at the time of collection of the data, or where required by law.
Consent of the concerned candidate?
Candidates will be asked for their explicit consent to have their personal data sent, transferred and stored outside of the EEA in order to conduct the pre-employment screening.