To carry out a successful bidding process, the Authority and its team of advisers need to ensure that all key questions related to the bidding process have been adequately addressed. For example:
Is the institution responsible for awarding and managing the bidding process clearly identified?
Does the format of the pre-qualification documents enable bidders to present information about themselves and clearly set out the evaluation criteria and processes applicable in pre-qualification in compliance with the openness and transparency required by EU legislation?
Do the pre-qualification evaluation criteria include all relevant features related to the quality and strength of the bidders in terms of their capacity to deliver and their awareness of the PPP project?
Does the invitation to tender document include a draft PPP contract?
Does the invitation to tender document contain all essential components of the PPP project, especially the minimum technical, environmental, legal and financial requirements to be provided by bidders which constitute a compliant bid?
Have adequate provisions ensuring that the Authority offers no information warranties and setting rules of access to the data room been included in the invitation to tender document?
Have all critical processes required to manage the interaction with bidders during the bidding process (including a code of conduct, communication with bidders, audit trails and meetings, consortia changes and bidders’ due diligence) been considered and implemented?
Have the evaluation criteria and processes been established and evaluation teams and committees been appointed before bids are submitted?