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EIBURS Procedures

A call for proposals is placed on the EIB-Universities Research Action website, with the title of the line of research and the deadline for admission of proposals (at least one month after the date of appearance on the website). The call is simultaneously published in the Official Journal of the European Union. Some invitations to participate may be sent to certain centres and through the EIB University Networks after publication to ensure dissemination.

Applications for the EIBURS sponsorships must be sent by courier or certified mail to Mateu Turró, Coordinator of the EIB-Universities Committee. They must be received at the EIB no later than the specified deadline.

There is no specific template for the application, but it must include at least the following elements:

  • A letter from the head of the Department (or other responsible person) accepting the conditions of the competition, including a commitment to make no claims against the decisions of the CBU
  • A file on the activities of the Department on the research line proposed for the specific EIBURS, including the CV and dedication of the various professors and researchers attached to the centre
  • Proposals for envisaged courses, seminars, etc. and for the diffusion of EIBURS activities with an indication of financial needs for those applying to financed by the sponsoship
  • An indicative annual budget of the expenditure to be assigned to the sponsorship during the three year period
  • Relevant research projects of the centre that could be financed by the sponsorship with specific financial needs
  • Information on activities with research networks related to the proposed topic that could require financial support
  • Hosting conditions that could be offered to EIB staff on training or research leaves (in principle, no more than one EIB fellow per year is contemplated)
  • Information on the potential for sending trainees to the EIB.

These activities should cover the envisaged period of three years, but should be given more precision for the first year. Whilst some precision in the proposal is required for comparison purposes, it is clear that flexibility is needed to accommodate changing circumstances. The proposal should foresee procedures, adapted to the particular centre, to deal with justified modifications of the proposal.

Selected centres will be invited to the EIB to negotiate the details of the agreement and eventually to define the contract to be signed, which will establish the relations between the EIB and the centre, deliverables, payment plan, etc. Failure to achieve an agreement will entail the exclusion of the candidate and initiation of the process with the next in line.